Public Functions Coordinator

The primary focus of this role is to assist in the planning of social, educational, development events and to act as a museum liaison for assigned rental events. This includes:

·        Responsible for oversight of rental events. Duties may include executing rental agreements, corresponding with clients, and processing monies received. Interacts with vendors concerning event logistics, contracts, and insurance. 

·        Drives a golf cart to traverse the 66 acre estate to provide tours to prospective clients in addition to event logistics.

·        Works closely with other departments to assist with departmental event planning, vendors, and logistics.

·        Responsible for coordinating social, educational, and development events within assigned budgets.

·        Develops and/or revises policies related to rental events.

·        Develops and maintains vendor and community relations. Incorporates new event trends. Creates work orders with detailed timelines and logistical needs.

·        Bachelor's degree and two years' experience or a combination of post high school education and experience equal to six years.

·        Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.

·        Knowledge of applicable computer applications and proficient computer functions, specifically Microsoft Office.

·        Ability to meet physical requirements as determined by position Including the ability to traverse 66 acre estate, climb stairs, stand for long periods of time, and move/lift up to 25 lbs.

·        Possession of a valid Florida driver’s license or ability to obtain prior to hire.

·        Ability to provide excellent customer service skills.

·        Ability to establish and maintain effective working relationships as well as communicate effectively verbally and in writing.

·        Ability to perform accurately in a detail oriented environment and utilize problem solving skills.

·        Previous experience planning non-profit events.

Up to ­­­­$35k + Florida state benefits available (http://hr.fsu.edu/?page=benefits/benefits_home)            

Primary working hours are Monday - Friday from 8:00 am to 5:00 pm with a one hour lunch period. Weekends, evenings, and holidays may be required based on the needs of the Ringling.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. This position is advertised as open until filled.

For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.

This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.

               

This position requires successful completion of a criminal history background check, to include fingerprinting.

               

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf